Dear Parents and Guardians,
Thank you to the Classroom Parent Representatives, and to Angie Ku, in particular, for coordinating, Movie Night. It was a great family event and an enjoyable gathering after the holidays. Photos are available here.
CLASSROOM PARENT REPRESENTATIVES
We held a meeting of Classroom Parent Representatives last Wednesday morning. Several matters were raised for clarification and these are included below.
TET CELEBRATION AND ASSEMBLY
We will hold the TET Assembly on Thursday, January 31st in the morning at 8.40 a.m. Students and teachers are currently practicing very hard for a wide range of on-stage performances. We are looking forward to enjoying performances by many of our talented students across all grade levels, including performances by K2B, PSE, Grade 4 Vietnamese students, Grade 4 & 5 Korean students, and some of our Middle & High School students will be showcasing a special bamboo dance. Parents are warmly invited to join the School’s celebrations for an important time in Vietnam, the Lunar New Year. Please read this letter for more detail.
ASAs on Thursday, January 31st.
Please note that After-School Activities will be cancelled after school on this day.
AIR POLLUTION LEVELS and ACTIVITIES:
EIS recognises its responsibility to restrict physical activities in school or at school-sponsored activities during alerts of poor air quality.
The school monitors Real-time Outdoor Activity Risk Levels (ROAR) through a series of indoor and outdoor monitors on the EIS campus and with reference to publicly available air quality monitor data in the local area. These monitors provide an Air Quality Index (AQI) that the school uses to make decisions on when outdoor activities need restricting or when outdoor activities, especially vigorous activities such as team sports, should be avoided.
The following table guides the school’s decision making in reference to AQI:
SPORTS’ DAY - POSTPONMENT
Due to the prevailing air quality conditions it has been decided to postpone Sports’ Day that is scheduled for Tuesday, January 29th. A new date will be advised later.
The scheduled After-School Activities will take place as usual on this day.
TRANSPORTATION FOR REPRESENTATIVE EVENTS:
Transportation will now be provided by the School for all events where students are officially representing the School (such as Swim Meets, MUN and Choir Performances). This will be especially the case for events outside of Thao Dien. Parent will have an ‘opt-out’ option for those students and families who prefer to use private transportation.
WATER FOUNTAINS and BOTTLES
The School installed a trial drinking water fountain at the beginning of the school year, with advanced filtration and UV treatment outside Villa 3 (near the basketball court). The water was tested by the Pasteur Institute, and the results revealed zero pathogens and the water quality is considered to exceed the WHO drinking water standards. Following-on from this successful trial, new water fountains have been installed in convenient locations around the School. All units will be regularly tested, at least once per term.
Students are responsible for bringing their own water bottles to School each day, and for conservation and waste reduction reasons, cups will not be provided by the School.
ACCESS TO SCHOOL/VILLA 36 (Little Explorers)
Parents and students parking their motorbike or bicycles in the bike parking area (in between the Tennis Courts) on Ngo Quang Huy Street may enter the school through an access gate at the end of the parking area.
Additionally, parents moving between the main school campus and Villa 36 may also use this route during the morning and afternoon drop-off times. Parent/Guardian ID cards must be worn and shown to the Security Guard.
EXTRA CURRICULAR ACTIVITIES (ECAs)
There is some confusion relating to the change in the payment process for activities taking place after school. To explain:
The School organizes an activities programme (i.e. those activities that take place outside of normal school hours) that has two distinct categories: (1) After-School Activities (ASAs) and (2) Extra-Curricular Activities (ECAs).
After-School Activities take place on Tuesdays, Wednesdays and Thursdays, and are classes/activities that the School wishes to include as an extension of the curriculum (i.e. activities that we believe add-to our curriculum and which the School should pay for). In general, these activities are run by our teachers and parents or by providers contracted by the school.
The Extra Curricular Activities take place on Mondays and Fridays and are optional for students.
The activities are arranged by providers that wish to offer their services to EIS students (and other outside students) and are permitted to use school facilities.
- The providers offer their services and bill parents directly because there is no direct contractual relationship between the ECA provider and the School.
- The School does arrange the list of students who sign-up and passes this and the contact details to the providers as quickly as possible, in order to allow for billings.
- If any reimbursement is required for sessions missed, then this is an arrangement between the provider and the parents.
- The School cannot legally invoice parents for services that it does not provide. Therefore, the ECA providers must bill parents directly.
- The School has sufficient and appropriate insurances in place to handle usual and customary eventualities related to ASA and ECA activities.
- The School also has safeguarding (vetting) procedures in place to ensure that only authorised adults are permitted to offer unsupervised ASA and ECA activities within the school grounds.
All the very best,
Head of School